If a project or a contributor was involved in created a release, episode, issue, etc... or was involved in an event, you can create a listing for it and then reference that listing on the project page and contributor page.
You can add content or listings from anywhere on the site as long as you are a member of the site and are loged in.
- Click on the "Add" link located in the Navigation bar main menu. This will open a drop box.
- Click on the "Add Release or Event" with the head phones icon next to it.
This will open a new page with the form on it.
Once the page opens there will be a long form with a number of fields.
- Project Name - this would be the name of the projects in the archives involved in this Release or Event. Start typing in the project name and a drop box with project listings will appear below. Select the correct one. If more than one project was involved with this listing click on the "Add another item" button to open additional fields to add other projects.
- Title Field - Enter in the title of the release or event.
- Type - Click on the drop box and select the term of the type that closest matches the listing.
- Release Cover or Event Cover Image - Upload or select an image from the file browser that represents the project. Click on the "Chose File" to browse your computer's files to upload a new image. If the image has already been uploaded to the site, you can click on the "Open File Browser" and select the image from those already uploaded. A hint is to use your browsers word search function and type in the file name.
- Date - Type in the date of the release. By default this is set to today's date and will need to be edited. If you have no idea, delete the date. If you know the date enter it as follows MN/DY/YEAR. If you know the year but not the date enter as 01/01/YEAR.
The following fields are Taxonomy Term fields that allow you to add tags to group this listing together with others with the same tag. It there isn't a match new terms or tags can be added except with the State field which doesn't allow new terms and the Additional Contributors which only allows referencing to existing contributor pages.
- State - Select the state in which the main project involved in this listing was located or if it was an event, the location of the event.
- Record label - Type in the name of label and a box will appear below with matching record labels already tagged in the archives. Select the correct one or if nothing matches enter the name of the label.
- Recording Studio - Type in the name of Studio and a box will appear below with matching recording studios already tagged in the archives. Select the correct one or if nothing matches enter the name of the studio.
- Media or TV Studio - Type in the name of Studio and a box will appear below with matching studios already tagged in the archives. Select the correct one or if nothing matches enter the name of the studio.
- Printer or Publisher - Type in the name of Printer or Publisher and a box will appear below with matching term already tagged in the archives. Select the correct one or if nothing matches enter the name of the Printer or Publisher.
- Venue - Type in the name of Venue and a box will appear below with matching Venue already tagged in the archives. Select the correct one or if nothing matches enter the name of the studio.
- Additional Contributors - If the contributor already is listed in the archives than a drop box with matching contributors will appear below, select the correct one, If no option appears than you will need to create a contributor listing for this person.
- Details - Any additional details that you would like to add about the release or event such as track listings or liner notes can be entered here.
- Image Gallery - You can add a group of images to create a Juicebox gallery. At this point it is limited to 50 images but I hope to buy the license in the future to make it unlimited. There is a number of methods that you can use to add images to the gallery once you click on "Image Gallery" in the Vertical Tab Menu:
- Add images that are already uploaded to the site by clicking on the "Open File Browser" link. This will open a browser window with a list of every file on the site. A hint is to use your browsers search feature and enter the file name. Once you locate the file, double click on the preview and the image will be added to listings.
- Add a number of images using the Advance Upload option. Just click on the "Advance Upload" link and a box will appear as seen in the image to the left. To add images just open the folder where the files are located on your computer and then select them. Then drag the selected images into the area labeled "Drag files here." When you release the files, a listing of all the files will appear in the box. If you wish to add additional files do so until you are ready to upload. Then click on the "Start Upload" button. Even after the upload is started you can continue to add additional files. Once the files are all uploaded a list of all the images and thumbnails of the images will appear so you can edit them.
- Upload a image at a time by clicking on the "Chose file" button, selecting the file and then clicking on the "Upload" button.
Since a lot of the Archives is related to music and a number of the projects were bands, you can add, MP3s to the project listings. Though posting MP3s to the site is done with the intent to educate visitors to the site, before posting recorded and copyrighted material to the site, get written permission from the copyright owner. If the band has music on Spotify, you can also link either their artist's listing, albums or a playlist that you have created.
- Title field - if you would like to create title for a group of files you are uploading then enter it here. This is helpful if you are uploading a full release though it might be better to just add it to the "Release Or Event" listing.
- Release Image - If there is a photo of a release that relates to the MP3 files you can upload it here.
- MP3s - here you can upload the file or files using the same methods that are talked about in Step 9 Image Gallery above.
- Open the Spotify App on your computer and locate the playlist, track, or artist you wish to embed here.
- Left click on what you wish to embed and a menu will pop up.
- Select "Copy Spotify URI".
- Paste the URI address in the field.
Now that you have taken the time to create or edit this Project listings, please let us know that you did and where your infomration.
- Click on the "Bibliography" Tab and this will open the Bibliography form.
- If the fields are already filled out, it means that someone else has created/added this listing. You will need to open a new form. To do so, go to the bottom and click on the "Add another item" button. If the form is empty, go to step 3.
- Enter your first and last name in the Real Name Fields
- Click on the drop box in the "User Name" field and select your user name from the list.
- The date field should show today's date and not need to be changed.
- Under "What was Changed" select the one that is closest to what you have added or edited.
- Under "Sources" select the source of your information. If it is not listed you can select other and then put the details in the "Notes" text field.
- In the text field labeled "Physical Media Referenced" list books, magazines, films, etc... that you used to comply the infromation
- In the link field "Web Sources" add a title and url address for website that you used for information. If you used more than one, click on the "Add another item" to add additional web sources.
- In the "Notes" text area fill free to add anything more information that you wish about where the information you used came from. Also, if you need to add image or other credits do so here.
At the bottom left hand side of the form there is another vertical tab menu. Most of these items are already preset and will need no adjustment or may only be available to those that are administrators. However, from time to time they may need to be adjusted and here is a run down on what is here:
- URL path settings - This is the URL or address to this listing. There is no reason to change this. By default it will be set to http://underground-archives.com/title-name
- XML sitemap - May only be on admin level. This is the inclusion in the XML site map that is submitted to the search engines. by default it will be set to included with 1.0 setting.
- Revision information - This allows you to create a revision version of the listing and add notes.
- Comment Settings - This is to turn on the comments for the listing. By default this is turned off.
- Authoring information - This is information about the user who posted the listing and when.
- Publishing options - This can come in handy if you feel the listing is not ready to post. You will want to make sure that you know the address assigned to the listing so that you can come back to finish and post it.
- Display settings - This is another that might only be available to admin. Either way it should not be changed.
At this point you have done everything you can and it's time to post your listing to the site. To do so, click on the "Save" button. You can preview the listing but it's my experience that often this will cause issues including losing all the saved work. If you want to preview it before posting I would suggest using the publishing options and un-checking "published". Then click on the "Save" button. Once the page reloads you can preview the listing and then click on the edit tab, make any changes you need to, check "published" and post the listing.